Full-Time
Based in New York City (4 days/week in office)
ABOUT RAZOM
Razom, which means “together” in Ukrainian, is dedicated to upholding the principles of the Revolution of Dignity (Maidan) and actively contributing to the establishment of a secure, prosperous, and democratic Ukraine. We achieve this by creating, inspiring, and collaborating on initiatives that motivate people to think, partner and do.
Razom is seeking an Operations Administration Manager to support the day-to-day functioning of our U.S. operations, with a special focus on office management, compliance, insurance, and internal systems.
This role is ideal for someone who is highly organized, assertive, and eager to take ownership of essential, cross-cutting tasks that support the health of the organization. The right candidate has a roll-up-your-sleeves attitude, is a natural problem-solver, and thrives in a collaborative, fast-paced nonprofit environment.
This position is based in our Flatiron/Chelsea office in NYC (4–5 days/week), with occasional visits to our East Village location.
Chief of Staff
• Support the Chief of Staff in tracking and advancing CEO and tasks
• Help ensure follow-through on CEO fundraising-related tasks, board communications, and special donor touches
• Manage logistics for high-priority meetings, including scheduling, preparing materials, capturing action items, and tracking follow-up tasks to completion
• Assist with scheduling meetings and drafting emails for leadership, as needed
• Lead coordination for internal team gatherings (i.e. Board Meetings, strategy sessions, office lunches, team retreats, etc.) and volunteer events in NYC
• Support coordination of leadership travel to and from Ukraine, including transit and lodging (Ukrainian language proficiency strong preferred)
• Manage day-to-day functioning of Razom’s Flatiron and East Village offices, including office supplies, food and beverage, visitors, and repairs, etc.
• Oversee vendor relationships, mail/deliveries, and liaise with building management
• Perform receptionist duties during agreed-upon hours. Greet visitors, and answer direct phone calls.
• Support onboarding logistics for new team members in NYC, including workspace setup, culture orientation, and equipment.
• Recommend solutions to enhance office culture as needed
• Support office construction and space planning projects
• Assist in developing office policies and ensure office policies and procedures are understood and are implemented appropriately.
• Monitor office operations budget, track vendor expenses, and negotiate purchasing orders with cost-effectiveness in mind.
• Maintain all U.S. insurance policies (workers comp, general liability, event insurance, etc.)
• Track and renew nonprofit registrations and ensure ongoing compliance in all U.S. states where we operate
• Serve as the internal owner of compliance-related documentation and reminders, including deadlines for mandatory trainings and internal policy acknowledgements
• Maintain records of all team platforms and IT tools (Slack, Google Workspace, Zoom, Dropbox, etc.)
• Set up user accounts and manage access for new hires and offboarding
• Partner with IT consultants for troubleshooting and system improvements
• Identify solutions to technical needs and pain points as needed
• Track and maintain key internal documentation, directories, and knowledge management tools, and share with team members upon request.
• Serve as a resource for cross-team needs, one-off logistics, or new internal initiatives
• Jump in where needed to keep people, spaces, and systems running effectively
• 4-7 years experience in nonprofit operations, executive assistance, or administrative roles
• Highly organized, punctual, proactive, and solutions-oriented
• Comfortable managing sensitive information with discretion
• Comfortable taking initiative and driving tasks forward with minimal oversight, including coordinating across levels of leadership
• Strong written communicator, especially in summarizing next steps and priorities
• Familiar with tools like Google Suite, Slack, Dropbox, Asana, and Zoom
• Ukrainian language proficiency is a plus
• Authorized to work in the U.S.
Razom offers generous paid time off, medical and dental insurance, a 401k plan, and unique opportunities for ongoing professional development.
$60,000–$70,000
Final salary based on experience, qualifications, and scope of work.
