Hybrid
Full-Time Role
Based in New York City
ABOUT RAZOM
Razom was born out of the Revolution of Dignity in 2014 when millions of people worked together and risked their lives to build a pathway to a better future for Ukraine. Razom means “together” in Ukrainian and serves as a constant reminder of the community that it takes to create, build, and do.
We maintain a relentless focus on the needs on the ground to support Ukraine and on opportunities to amplify Ukrainian voices in conversations in the United States. We operate in Ukraine as Razom Dlia Ukrainy (Разом Для України) and we collaborate with organizations and individuals so that we can deliver the highest impact. Razom creates spaces where people meet, partner, and work together to unlock the potential of Ukraine.
OVERVIEW OF ROLE
The Office Manager & Executive Assistant is a critical member of a dynamic global team. The ideal candidate will have a proven track record of success in solving problems in a fast-paced environment. Responsibilities include supporting the CEO and executive team with administrative work, and general office management.
We are looking for a detail-oriented person, a quick learner who brings creativity and energy to help solve problems, collaborate on projects, and propose new solutions. A deep passion for the organization’s mission is a must!
REPORTS TO
CEO, Razom for Ukraine
RESPONSIBILITIES
Time and Task Management
● Provide administrative assistance, such as sorting communications by level of priority and reviewing, writing, and editing e-mails.
● Organize meetings, including scheduling, sending reminders, and setting up/ running Zoom calls/presentations.
● Sit in on high-level meetings and maintain comprehensive and accurate records of meetings (minutes) while maintaining a high level of confidentiality.
● Answer phone calls, emails, and other communications in a timely and professional manner.
● Operate as a seamless integrated global team with colleagues in North America and Europe.
● Provide executive team administrative support as necessary, including scheduling meetings, maintaining calendars, arranging travel, conducting research, and creating reports.
● Other duties as relevant to administrative functioning as assigned.
Office Management
● Oversee and support all administrative duties in the office to ensure the office in NYC operates smoothly.
● Purchase office supplies as needed; oversee office equipment and repairs as necessary.
● Serve as a liaison with building management.
● Ensure office space is organized and neat.
● Assist with office layout planning and office moves:
○ Lead a project to understand the needs and preferences of the team; share feedback and recommendations; help shape priorities
○ Serve as the key point of contact for Razom for office moves, construction, and redesign of office space in New York City.
● Perform receptionist duties during agreed-upon hours. Greet visitors, and answer direct phone calls.
● Receive and sort mail/deliveries.
● Assist in developing office policies and ensure office policies and procedures are understood and are implemented appropriately.
● Manage relationships with outside vendors (including price negotiations)
● Maintain office calendar, schedule staff meetings, and coordinate miscellaneous office events.
● Assist with internal and external events hosted by Razom, including coordinating with the implementing team and assisting with logistics and tasks.
QUALIFICATIONs & EXPERIENCE
● Bachelor’s degree required with at least five (5) years of work experience, three to five of which have been in supporting C-Level Executives, preferably in a nonprofit organization.
● Three to five years of experience as an office manager or similar.
● Strong organizational skills that reflect the ability to perform and
prioritize multiple tasks and be adaptable to competing demands.
● Excellent attention to detail.
● Strong interpersonal skills and the ability to build relationships with
global staff, Board members, external partners, and donors.
● Expert-level written and verbal communication skills.
● Demonstrated proactive approach to problem-solving with strong
decision-making capability.
● A forward-looking thinker who actively seeks opportunities and
proposes solutions.
● Highly resourceful, with the ability to work independently and
effectively.
● Proven ability to handle confidential information with discretion.
● Demonstrated ability to achieve high-performance goals and meet
deadlines in a fast paced environment.
● Experience with Google Suite, Slack, Dropbox, Microsoft Word, Excel,
and Outlook. Proficiency with mail merges and calendaring required.
Familiarity with Google Workspace is a plus.
● Comfort in maintaining technical systems.
● Fluency in Ukrainian and English language as well as knowledge of
Ukrainian audiences are required.
● Receive and sort mail/deliveries.
● Assist in developing office policies and ensure office policies and procedures are understood and are implemented appropriately.
LOGISTICS AND BENEFITS
● We are a team of mission-driven professionals who believe deeply in supporting Ukraine and in opportunities to amplify Ukrainian voices in conversations in the United States. We foster a safe, respectful, supportive, and collaborative environment that allows people from all walks of life to thrive. A thoughtful, caring, and robust benefits package and flexible hybrid work schedule (with generous paid time off) are part of our everyday values.
● This is an exciting opportunity to join a team of passionate professionals, working in partnership to support Ukraine. If you see yourself in this posting and want to make a difference in our community, we want to hear from you!
We will only contact candidates being considered for the role.
SALARY RANGE
$50,000-$72,000
Final salary based on experience and qualifications as well as finalized scope of work.
Razom is an equal opportunity employer. All qualified applications will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age disability, marital status, sexual orientation, gender identity and expression, military status, prior record of arrest or conviction, or current employment status. Razom is deeply committed to diversity, equity, and inclusion. We believe social change happens when people with a wide range of backgrounds, experiences, and identities come together with a common purpose. We encourage candidates from different backgrounds to apply.
Kharkiv, the vibrant heart of northeastern Ukraine and its second-largest city, faces a brutal reality. As a major center of culture, education, and industry, Kharkiv, like Mariupol, Kherson, and other cities, faces unjust and unwarranted destruction.
Razom is doing everything we can to respond to the needs on the ground in Kharkiv, delivering aid through our programs.
Donate today and stand with Kharkiv!
