Program Associate / Assistant, Razom Advocacy

Full-Time 

Based in Washington, DC (in-person, with some flexibility for hybrid)

 

How to Apply 

Please send a resume and cover letter to careers@razomforukraine.org. In the subject line, please write “Program Associate / Assistant, Razom Advocacy” followed by your full name.

 

 

The Role

 

Razom was founded in 2014 in the aftermath of Ukraine’s Revolution of Dignity. Since then, we have benefitted from the contributions of hundreds of individuals from diverse backgrounds and walks of life.  We maintain a relentless focus on the needs on the ground to support Ukraine and on opportunities to amplify Ukrainian voices in conversations in the United States. We operate in Ukraine as Razom Dlia Ukraini (Разом Для України) and we collaborate with organizations and individuals so that we can deliver the highest impact.

 

Razom’s mission is to help build a democratic and prosperous Ukraine. Razom means “together” in Ukrainian and serves as a constant reminder of the community that it takes to create, build and do. Razom creates spaces where people meet, partner and work together to unlock the potential of Ukraine.

 

Razom Advocacy is a branch of Razom for Ukraine committed to advancing policy for Ukrainian victory, and to nurturing community engagement across the United States and Ukraine. We work together with experts, policy-makers, and constituents to help build a more democratic and prosperous Ukraine.

 

REPORTS TO

Advocacy Program Director, Razom 

RESPONSIBILITIES

 

While this new team member will be responsible for critical routine administrative tasks, the ideal candidate will also bring their own creativity and energy to help solve problems, collaborate on projects, and propose new solutions

 

Oversee and support all administrative duties for Razom Advocacy and ensure that the office and team are operating smoothly.

 

Manage office supplies, replenishing them as needed, and handle bills and other financial records for the team

 

Manage relationships with outside vendors (including price negotiations) for service contracts, events, and other advocacy-related projects

 

Assist with internal and external events hosted by Razom in DC, including coordinating with implementing team and assisting with preparatory and day-of logistics and tasks including: 

 

Booking in-house and external event venue

 

Coordinating with staff and volunteers

 

Sourcing & managing third-party vendors as needed

 

Reviewing and approving BEOs

 

Run-of-show, floorplans, and other logistics-related tasks

 

Ensuring all events run smoothly

 

Take minutes for program meetings, managing team records

 

Provide administrative support for the Advocacy team, including scheduling meetings, maintaining calendars, arranging travel, doing research, and creating reports.

 

Perform receptionist duties: greet visitors, answer and direct phone calls and emails, draft emails and other correspondence.

 

Receive and sort incoming mail/deliveries and manage outgoing mail.

 

Maintain team calendar, schedule staff meetings, and coordinate miscellaneous  team events

 

Other duties as relevant to administrative functioning as assigned

 

QUALIFICATIONS & EXPERIENCE

 

Bachelor’s degree in a relevant field

 

4+ years of professional experience in management or administration

 

Strong attention to detail and organizational skills

 

High level of initiative, excellent problem solving and critical thinking skills

 

Proficiency of Ukrainian language and knowledge of Ukrainian and Ukrainian-American audiences are a strong plus. 

 

A positive attitude and the ability to work effectively with all different types of people

 

Comfort in maintaining technical systems

 

Strong English-language written and verbal communication skills

 

Goal-oriented and highly organized self-starter who maintains high standards for their own work and the work of others

 

Strong collaborator who works well independently or on team projects

 

Experience with Microsoft Word, Excel and Google Workspace. Proficiency with mail merges and calendaring required

 

Must demonstrate ability to manage multiple tasks and meet deadlines

 

Excellent time-management and prioritization skills.

 

Ability to work independently under pressure in a fast-paced work environment with changing priorities.

 

The ideal candidate is passionate about Razom’s mission, the issues we work on, and about learning how a non-profit operates

LOGISTICS AND BENEFITS 

 

Razom offers generous paid time off and unique opportunities for ongoing professional development

 

Razom offers competitive benefits packages 

 

U.S. work authorization required

SALARY RANGE 

$45,000-$60,000

Final salary and job title will be based on experience and qualifications as well as finalized scope of work. 

Razom is an Equal Opportunity Employer. 

 

Kharkiv, the vibrant heart of northeastern Ukraine and its second-largest city, faces a brutal reality. As a major center of culture, education, and industry, Kharkiv, like Mariupol, Kherson, and other cities, faces unjust and unwarranted destruction.

 

Razom is doing everything we can to respond to the needs on the ground in Kharkiv, delivering aid through our programs.

 

Donate today and stand with Kharkiv!